2-Step Verification for Google (Email, Google Workspace, etc)

Description

This article applies to using 2-Step Verification with Google Workspace services provided by the University of Lynchburg.

Google has comprehensive instructions located here: https://support.google.com/accounts/answer/185839

The following steps are taken from Google's Knowledge Base article on 2-Step Verification

Turn on 2-Step Verification

With 2-Step Verification, also called two-factor authentication, you can add an extra layer of security to your account in case your password is stolen. After you set up 2-Step Verification, you can sign in to your account with:

  • Your password
  • Your phone

Allow 2-Step Verification

  1. Open your Google Account.
  2. In the navigation panel, select Security.
  3. Under “Signing in to Google,” select 2-Step Verification and then Get started.
  4. Follow the on-screen steps.

Tip: If you use an account through your work, school, or other group, these steps might not work. If you can’t set up 2-Step Verification, contact your administrator for help.

Verify it’s you with a second step

After you turn on 2-Step Verification, you must complete a second step to verify it’s you when you sign in. To help protect your account, Google will ask that you complete a specific second step.

Use Google prompts

We recommend you sign in with Google prompts. It's easier to tap a prompt than enter a verification code. Prompts can also help protect against SIM swap and other phone number-based hacks.

Google prompts are push notifications you’ll receive on:

  • Android phones that are signed in to your Google Account 
  • iPhones with the Smart Lock app , the Gmail app , or Google app  signed in to your Google Account

Based on the device and location info in the notification, you can: 

  • Allow the sign in if you requested it by tapping Yes
  • Block the sign-in if you didn’t request it by tapping No

For added security, Google may ask you for your PIN or other confirmation.

Use other verification methods

You can set up other verification methods in case you:

  • Want increased protection against phishing
  • Can’t get Google prompts
  • Lose your phone

In addition, you can receive verification via a phone call or text message

Important: Never give your verification codes to anyone.

A 6-digit code may be sent to a number you’ve previously provided. Codes can be sent in a text message (SMS) or through a voice call, which depends on the setting you chose. To verify it’s you, enter the code on the sign-in screen.

Tip: Although any form of 2-Step Verification adds account security, verification codes sent by texts or calls can be vulnerable to phone number-based hacks.

If you have further questions, please don't hesitate to reach out to the University of Lynchburg Help Desk.

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